Organization Bylaws
BYLAWS OF ROSSMOOR BILLIARDS CLUB
(A California Nonprofit Mutual Benefit Corporation)
Adopted: March 16, 2026
NAME AND PURPOSE
Section 1. Name
The name of this corporation is Rossmoor Billiards Club (“Club” or “RBC”).
Section 2. Purpose
The Club is organized and operated substantially all for pleasure, recreation, and other nonprofitable purposes within the meaning of Section 501(c)(7) of the Internal Revenue Code and Section 23701g of the California Revenue and Taxation Code. The objectives of the Club are: To promote the enjoyment of billiards among its members; and To promote good sportsmanship, proper etiquette, and conduct in the sport of billiards among its members.The Club shall be operated exclusively for the benefit of its members and not for public, charitable, or commercial purposes.
Section 3. Bylaws Availability
A current copy of these bylaws shall be made available to each member upon request and shall be posted on the Club’s website or other electronic platform used by the Club.
RELATIONSHIP TO ROSSMOOR WALNUT CREEK
Section 1. Facilities
The billiards facility used by Club members, including the building, tables, and equipment, is owned and maintained by Rossmoor Walnut Creek (“RWC”). Club-sponsored activities have priority over any nonmember access, and any nonmember access shall be incidental and subordinate to member use.
Section 2. Compliance
The Club shall operate in compliance with RWC documents and rules. In the event of a conflict, RWC rules shall prevail.
Section 3. Organizational Authority
The Club is a separate nonprofit mutual benefit corporation governed by its Board of Directors. Nothing in these bylaws shall be construed to limit the authority of the Board of Directors over the affairs of the Club, except as required for compliance with RWC rules.
MEMBERSHIP
Section 1. Eligibility
Membership shall be open to Rossmoor residents who are in good standing with RWC and hold a valid RWC resident identification card, without discrimination based on race, color, religion, national origin, ethnicity, or gender. Applications for membership shall be submitted in writing and shall be approved by the Board or its designee. Non-resident memberships may be permitted, provided non-resident members shall not exceed ten percent (10%) of the total Club membership. All members must comply with Club rules and all applicable RWC policies, including guest policies.
Section 2. Member Privileges
Participation in Club-sponsored activities, tournaments, leagues, meetings, and organized events is restricted to members in good standing.
Section 3. Guests
Guests of Club members may use the billiards facility when physically accompanied by a sponsoring Club member and in compliance with RWC guest policies. Guest access shall be occasional and shall not be structured in a manner that allows recurring or regular use by nonmembers in lieu of membership.
Children must be at least twelve (12) years old, accompanied by a sponsoring Club member, and capable of using the equipment without damage. Guest participation in social events may be permitted only if the event is primarily for members and participation is incidental and limited in scope.
Section 4. Dues
The Club may assess and collect annual dues. The dues payable and rules for collection shall be determined by a majority vote of members present at a duly noticed membership meeting.
Section 5. Suspension / Termination / Discipline
TheBoard may suspend or terminate membership for failure to comply with Club rules, nonpayment of dues, or conduct detrimental to the Club, after providing an opportunity to be heard consistent with California law.
BOARD OF DIRECTORS AND OFFICERS
Section 1. Board of Directors
The Board of Directors shall consist of three (3) directors. Directors must be members of the Club and are responsible for the governance, financial oversight, and strategic direction of the Club. A majority of the directors then in office shall constitute a quorum for the transaction of business.
Section 2. Officers
The officers of the Club shall consist of President, Vice President, Treasurer, and Secretary. Directors may also serve as officers if elected to the position. No member may hold more than one office at the same time.
Section 3. Term of Office
Directors and officers shall be elected annually and shall serve one-year terms. There shall be no limit on consecutive terms.
Section 4. Election
Directors and officers shall be elected by a majority vote of members present at the annual general meeting. If a candidate is unopposed, election may occur by motion and voice vote.
Section 5. Compensation
Directors and officers shall serve without compensation.
DUTIES OF OFFICERS
Section 1. President
The President shall preside at meetings, appoint committee chairs, serve as the primary liaison with RWC, and oversee the general affairs of the Club.
Section 2. Vice President
The Vice President shall perform the duties of the President when the President is unavailable and shall assist in Club development, membership, and social activities.
Section 3. Treasurer
The Treasurer shall collect dues, maintain the membership roster and contact information, manage Club funds, pay authorized expenses, maintain financial records, and present financial reports to the Board, club officers, and membership. Financial records shall be retained for at least seven (7) years.
Section 4. Secretary
The Secretary shall record meeting minutes, maintain Club records, and preserve historical documents of the Club.
VACANCIES
Vacancies on the Board or in any office shall be filled by appointment of the Board for the remainder of the unexpired term. If the office of President becomes vacant, the Vice President shall assume the office for the remainder of the term.
MEETINGS
Section 1. Membership Meetings
Membership meetings shall be held at least annually. Special meetings may be called by the President, or by a majority of the Board, with at least five (5) days notice. Ten percent (10%) of members in good standing shall constitute a quorum for membership meetings.
Section 2. Voting
Each member in good standing shall have one vote. All matters shall be decided by a majority vote of members present, unless otherwise required by law or these bylaws.
Section 3. Parliamentary Procedure
Meetings shall be conducted in accordance with Robert’s Rules of Order, unless otherwise determined by the Board.
COMMITTEES
Committees may be established by the Board as needed. Committee chairs shall be appointed by the President unless otherwise directed by the Board.
FINANCES
Section 1. Use of Funds
Club funds shall be used solely to further the social and recreational purposes of the Club. No part of the net earnings shall inure to the benefit of any member, director, or officer except as permitted under Section 501(c)(7).
Section 2. Expenditures
Expenditures to exceed $1,000must be approved by a majority of the Board. Expenditures to exceed $5,000 must be approved by a majority of members present at a duly noticed meeting.
Section 3. Financial Reporting
Annual financial summaries shall be presented to the membership and recorded in the meeting minutes.
AMENDMENTS
These bylaws may be amended by: 1. Approval of the proposed amendment by a majority of the Board; and 2.Approval by a majority vote of members present at a duly noticed membership meeting following at least thirty (30) days’ notice of the proposed amendment.
